Operational Grant

Deadline: October 6, 2023

Operational Grants provide limited operating assistance—up to 25 percent of an applicant’s eligible expenses—to museums, archives, and other heritage organizations to increase their capacity to research, preserve, interpret, and advocate for Edmonton’s heritage.

Through HCIP, EHC is committed to achieving the ambitions and aims of Connections and Exchanges: A 10-Year Plan to Transform Arts and Heritage in Edmonton. EHC’s mandate is to help advance this work in the community and with partners the City of Edmonton, Edmonton Arts Council, and ArtsHabitat Edmonton.

The EHC is committed to reconciliation with Indigenous peoples and mutually respectful relationships between Indigenous and non-Indigenous peoples. EHC is also committed to the principle of Indigenous cultural independence and agency. We ask those applying to this program to join us in these essential commitments in their work.

The EHC is committed to equitable processes when making granting decisions.

Who Is Eligible?

To be eligible for an Operational Grant:

  • The organization must be a non-profit society, registered in Alberta for at least one year.
  • The related activities of the organization must take place within the Edmonton Metropolitan Region.
  • The organization must encourage public engagement in Edmonton’s heritage by:
    1. operating a heritage facility that is open to the public for a minimum of 200 hours per year* and/or
    2. providing regular heritage programming to Edmontonians for a minimum of three years.
  • The organization must demonstrate sound board and governance practices. Examples of unsound governance practices could include having a board member also in a paid staff role in the organization or a lack of financial controls or review.
  • The organization must have year-end financial statements that follow generally accepted accounting principles for not-for-profit organizations.
  • The applicant must be up to date with final reports for other HCIP-funded work, including returning any unused grant funds.

*EHC recognizes that organizations may still not have  returned to  regular opening hours over the past year. There will be an opportunity in the application to provide detail on your organization’s standard opening hours, changes that were made in response to the COVID-19 pandemic, and future plans. Organizations will not be penalized for reduced opening hours during the past year.

This program excludes educational institutions, recreation centres, community leagues, health facilities, religious institutions, and government-owned and/or operated facilities.

Organizations that receive Operational funding through other City of Edmonton grant programs (including Edmonton Arts Council, Community Investment Operating Grant, and Community League Operating Grant) are also not eligible to apply.

What Expenses Are Eligible?

The Operational Grant will invest up to a maximum of 25% of expenses directly incurred by an organization’s internal operations, including:

  • Rent, lease, or mortgage
  • Utilities
  • Financial management costs
  • Staff salary and wages
  • Professional development costs for board and staff
  • Liability and property insurance
  • Property maintenance, security, and cleaning
  • Office supplies
  • Ongoing public programming costs
  • Digital systems maintenance costs including websites, databases, and other core digital assets

Ineligible expenses include:

  • Fundraising costs
  • Costs related to general marketing and promotion initiatives
  • Capital costs, including, but not limited to, the purchase of property, equipment, artifacts, or digital assets, as well as major construction, renovation, or restoration work.

How to Apply

The 2023 deadline is October 6.

Find what you need to apply for this and other HCIP streams via the Grants Portal.

Please review the Grants Portal How-To to log in and plan your next application. For assistance with future applications and/or the application platform, please contact EHC Grants Staff at grants@edmontonheritage.ca.

The EHC strongly encourages all potential applicants to contact staff prior to submission to confirm eligibility and completeness of applications. Draft applications can be submitted for feedback no later than two weeks before the grant deadline.

Late or incomplete applications will not be accepted.

A worksheet with the application questions is available here. You can use this worksheet to prepare your answers, but your complete application must be submitted through the Grants Portal. Please also refer to this worksheet for the list of required documents to submit with your application.

A completed Operational Grant Budget Form and Signature Page (also available through the Grants Portal) must be uploaded to the portal with your application. Please save the documents to your device before filling in the fields.

How Will My Application Be Evaluated

The EHC reviews all applications for completeness and eligibility. A community peer jury, appointed by the EHC, then evaluates all eligible applications. The jury makes funding recommendations to the EHC Board of Directors, which then makes the final funding recommendations to the City of Edmonton. The application process from deadline to notification of funding can take up to five months.

Jury members base their recommendations on the proven and potential merit of each application and each project’s alignment with Connections & Exchanges. The following Aims and Actions will be prioritized in making funding decisions for the Operational Grant:

Aim: Edmonton’s neighbourhoods come alive with meaningful and relevant opportunities for participation and engagement.

  • Action: Nurture cultural curiosity through planned and spontaneous heritage encounters that are personal and experiential.
  • Action: Develop new heritage interpretive experiences (digital and analog) to increase visibility, improve access, and broaden engagement.

Aim: Edmontonians feel a sense of belonging and connectedness to people, places, and stories.

  • Action: Create and support opportunities for cultural connection and documentation that increases understanding between people, communities, and places.
  • Action: Adopt inclusive practices in museums, archives, and historical research and programming.
  • Action: Contribute actively to placemaking that includes cultural landscape, natural history, built history, object, language, and story.

Aim: Dynamic exchanges of ideas and expertise occur between Edmonton’s heritage sector and the world

  • Action: Partner with public agencies, private citizens, and private sector organizations to celebrate and raise the profile of Edmontons historic urban landscapes and sites of conscience.

Further Information for Grant Recipients

As a grant applicant, you bring expertise and creativity to connect people and enhance heritage in Edmonton.

In receiving a grant, you commit to:

  • Keeping the EHC apprised of substantial organizational updates and key dates, including special events, launches, and press or media opportunities
  • Acknowledging the EHC in all promotional materials

Final Reports are not required for the Operational Grant stream if the applicant is applying for funding the following calendar year. The new application will serve as a Final Report. If you received Operational Grant funding, but will not be applying again, please contact us at grants@edmontonheritage.ca.