Opportunities

Interested in working to preserve and promote heritage in the City of Edmonton? The Edmonton Heritage Council offers a variety of ways to work with us, from employment to short-term contracts to volunteer opportunities.

REQUEST FOR PROPOSALS – Web Migration Project

REQUEST FOR PROPOSALS
Web Migration Project

CLIENT: Edmonton Heritage Council

INCORPORATION 

The Edmonton Heritage Council (EHC) was established in 2009 as an independent notforprofit organization incorporated under the Societies Act of Alberta and a recognized Registered Charity under the Federal Income Tax Act. 

MISSION 

We connect people to the stories of our city through our leadership, support, and programs. We do this by helping Edmontonians research, preserve, interpret, and advocate for our heritage.

CONTACT:

David Ridley
Executive Director
Prince of Wales Armouries Heritage Centre
Edmonton, AB T5H 3Z9
(780) 429-0166 ext. 232
dridley@edmontonheritage.ca

BID AND APPOINTMENT SCHEDULE

This information is current at the time of writing and may be adjusted by EHC if warranted.

RFP Release Date     February 6, 2020

Proposal Submission Deadline     February 22, 2020

Approval of recommendation by Board of Directors     March 4, 2020

Duration     4 months (March 6, 2020 – July 6, 2020)

PURPOSE OF THE RFP 

EHC is seeking an external web developer and designer to complete a complex website adaptation and migration from a Squarespace environment to our own WordPress domain.

WEB DEVELOPER SERVICES

 The proposal is expected to cover the following services, including but not limited to: 

  • Redevelop and rebuild the Armistice 100 yeg website to exist under the EHC umbrella;
  • Transform the event-based website into a permanent and evergreen resource which houses the Armistice 100 film and the content and information collected and developed with it;
  • Create an active and engaging website which is structured and designed in consideration of the users’ needs;
  • Assess existing website and migrate and update relevant content.

TECHNICAL OBJECTIVES OF THE PROJECT:

  • Use a modern, secure, and extendable CMS to drive the new website;
  • Undertake a mobile-first approach to the website execution;
  • Ensure the site is optimized for security and safety of data;
  • Provide a visually consistent presentation of branding, typography, interface, buttons, etc.;
  • Provide a coherent and appropriate user experience on different screen sizes and devices;
  • As much as possible, retain existing site addresses (permalinks), but in cases where pages change, redirect users to new, appropriate pages (301 redirects).

PROPOSAL INSTRUCTIONS

Proposals are to be clearly written and concise. Where appropriate, use of pointform format is welcome.

The Proponent is fully responsible for obtaining all information required for the preparation of its Proposal. The EHC shall not be responsible for any costs, expenses, losses, damages or liability incurred by Proponents in responding to this RFP. 

Proposals will be received until 2:00 PM (MT) February 22, 2020. Proposals received after this time will not be considered.

Packages with the proposals should be clearly identified and must be submitted to David Ridley via courier or electronic PDF at the address provided on the Cover Page. Electronic submissions are not considered to be received until a reply email is sent from EHC confirming receipt.

Proposals shall be valid until March 31, 2020 or such other period as may be agreed by the Proponent and the EHC.

PROPOSAL FORMAT

Proposals should be organized in the following format. Materials should be sequenced in the order listed below and include the information as specified to facilitate evaluation, and to ensure each proposal receives full consideration:

  • Letter of Introduction
  • Part 1: Qualifications
  • Part 2: Web Development Services
  • Part 3: Proposed Fees and Costs

PROPOSAL CONTENT

Letter of Introduction. The letter of introduction must be signed by an authorized representative of the Proponent and be placed as the first page of the Proposal. This letter of introduction should include a confirmation of full compliance to all the requirements and terms and conditions contained within the RFP. The letter should also provide a Proponent contact including the person’s name, title, address, telephone number and email address for all questions and clarifications arising from the Proposal.

PART 1 — Qualifications and Experience

  • Provide a summary of the resources and organization of your firm and office;
  • The firm’s experience working with nonprofit charitable organizations of a size similar to the EHC. Include the name and contact information for at least three (3) nonprofit charitable organizations for whom the firm has performed similar web development projects within the last two years;
  • Demonstrated knowledge and expertise related to nonprofit charitable organizations.

PART 2 — Web Development Services

  • The process the client service team will follow to acquire an understanding of EHC’s programs and services to support migration project understanding and add project value;
  • Description of how your firm will approach this project, including the use of technology and the areas that will receive primary emphasis;
  • Information and documentation the EHC will be expected to provide to the firm;
  • Project related activities proposed to be carried out at the EHC office;
  • The communication process used by the firm to discuss issues and/or changes in project process or plan and reporting requirements with management, the EHC Accountability and Audit Committee and the EHC Board of Directors;
  • List of individuals in the firm that will be directly responsible for the project work, their qualifications and experience working with nonprofit charitable organizations;
  • Presentation of project status to the Audit Committee and/or Board of Directors, as necessary;
  • Presentation of final web migration at EHC’s annual general meeting (held in May);
  • If applicable, information on relevant education sessions and/or resources your firm may provide to the organization.

    PART 3 — Proposed Fees and Costs

    • Fee structure for web development services, with whatever guarantees can be given regarding increases during the term of the contract;
    • Annual person hours available to the management, the EHC staff for consultation or advice provided for within the fee structure.

    PROPOSAL EVALUATION

    All aspects of the submissions will be taken into consideration when evaluating the proposals.

    This includes the following:

    • proposed fees and costs;
    • the firm’s understanding of the scope of the proposed professional services as evidenced by the proposal submitted, including the firm’s standards and development approach;
    • the background and experience of the firm in providing similar services as well as specific background, education, qualifications and relevant experience of key personnel to be assigned to the account;
    • the firm’s completeness and timeliness in its response to the EHC;
    • the ability of the firm to commit time to the account and provide other value-added services;
    • information obtained from firm’s references or other clients;
    • interviews with senior engagement personnel to be assigned to the project;
    • the overall best interests of the EHC.

      ADDITIONAL INFORMATION

      Edmonton Heritage Council website https://edmontonheritage.ca/

      Information about our programs and services https://edmontonheritage.ca/about/

      Annual Reports https://edmontonheritage.ca/reports/

      Website in question https://www.armistice100yeg.ca/

      Full posting in PDF format.

      Join the EHC Board of Directors

      CALL FOR APPLICATIONS – EDMONTON HERITAGE COUNCIL BOARD OF DIRECTORS

      The Edmonton Heritage Council (EHC) is seeking candidates to join its Board of Directors, beginning in June 2020 for an initial three-year term up to a maximum of two three-year terms.

      EHC’s Mission

      We connect people with the stories of our city. EHC provides leadership, support, and programs to help Edmontonians research, preserve, interpret, and advocate for their heritage.

      EHC’s Strategic Priorities

      • Creating a stronger sense of belonging and connectedness for Edmontonians through heritage;
      • Creating more opportunities for heritage participation and engagement in Edmonton’s neighbourhoods and communities;
      • Removing barriers for Edmontonians’ participation in heritage activities and programs;
      • Supporting and increasing organizational capacity in Edmonton’s heritage sector;
      • Increasing opportunity and economic resilience for individuals working in heritage.

      Board of Directors Qualifications and Attributes
      EHC is seeking interested individuals who:

      • Have a passion for Edmonton and its heritage;
      • Understand the value of heritage to the present and future life of the city, concerning Connections & Exchanges: A 10 Year Plan to Transform Arts & Heritage in Edmonton;
      • Bring a broad perspective on Edmonton’s diverse heritage and/or specific heritage expertise;
      • Can build relationships and advocate for Edmonton’s heritage;
      • Are engaged, capable and interested in serving on a public policy board;
      • Can commit to attending nine (9) board meetings a year, a strategic planning day, and participating in at least one board committee – a time commitment of 10-15 hours per month.

      The board welcomes applications from all interested candidates. In particular, we are seeking candidates who offer:

      • Financial expertise;
      • Previous board governance experience;
      • Leadership experience, particularly on not-for-profit boards.

      Benefits of Serving on the EHC Board of Directors

      • Strengthening the community and connecting people through heritage;
      • Civic involvement through EHC’s relationship to the City of Edmonton and City Council;
      • Collegial board experience and contacts within the diversity of Edmonton’s communities;
      • Insight into the heritage sector and its connection with many community organizations.

      EHC actively seeks to have a representative board. Applications are encouraged from equity-seeking groups, including Indigenous peoples, racially visible members, persons with disabilities, and gay, lesbian, bisexual, and transgender persons.

      Interested candidates are encouraged to review the backgrounder on serving as an EHC Board Member and recent EHC Annual Reports.

      To apply, please send a cover letter (maximum 300 words) and resume or CV to nominations@edmontonheritage.ca, attention Alex Abboud, Chair, Nominations & Succession Committee, by 5 P.M. on Thursday, March 12.

      Full posting in PDF format.

      Contribute to ECAMP: 2020 Call for Story Contributors

      A view of the High Level bridge crossing over the North Saskatchewan River, looking west. Edmonton, Alberta, March 2015.

      Are you passionate about Edmonton’s history or cultural heritage? Do you enjoy writing, researching or storytelling? Is there a story from our city’s past or your past in the city that you want to share with Edmontonians? Then contribute your history or heritage story to the Edmonton City as Museum Project (ECAMP).

      For 2020, the Edmonton City as Museum Project is soliciting 26 new stories for our online collection. Stories will be published on the ECAMP website, one per week, from July to December 2020.

      What kinds of stories?

      The Edmonton City as Museum Project is an initiative of the Edmonton Heritage Council that explores the history & heritage of our city through story: the stories that connect us, the stories that have divided us, and the stories that will nurture an understanding & appreciation of our differences as Edmontonians.

      ECAMP shares stories about:

      • The PeoplePlacesThings, & Moments significant to the history and cultural heritage of Edmonton & Edmontonians.
      • *NEW* YEG Arrivals: Getting Here & Being Here. A city is made up of its people, and many Edmontonians came to our city from somewhere else. As such, stories of migration are essential to the story of Edmonton. Consider sharing how you or someone from your family came to be in Edmonton and what life was like when you arrived.

      Those interested in contributing to ECAMP may submit a pitch for any story/stories relevant to the history and cultural heritage of Edmonton. The ECAMP Curator is available to help develop story ideas and provide advice throughout the process. Do not hesitate to reach out.

      A list of potential ECAMP People generated by the ECAMP Facebook community, January 2020

      Who can contribute to ECAMP?
      ECAMP explores the multifaceted history & cultural heritage of Edmonton from the perspective of Edmontonians. Anyone with an interest or experience in writing, researching, storytelling, history or cultural heritage is encouraged to contribute.

      For 2020, priority will be given to stories and story contributors historically excluded from representations of Edmonton’s past, such as Indigenous and racialized peoples, members of the LGBTQ2S+ community & later twentieth-century newcomers.)

      What are the expectations?

      ECAMP stories are between 600-1000 words. Stories can be one-off articles or a series of posts exploring a single topic or theme.

      Each story includes at least three images. Photos may be personal photos, or they can be archival photos from museums and archives across Alberta. ECAMP will cover any fees for archival images. Stories may also contain embedded audio and video content from the Internet, as long as story contributors have written permission to do so.

      A list of potential ECAMP Places generated by the ECAMP Facebook community, January 2020

      Payment

      Payment is between $240-$400 per story, depending on the length of the piece. Payment takes place after the final draft has been submitted to the ECAMP Curator.

      How to Submit
      Expressions of Interest (EOIs) can be submitted between February 1 and March 31, 2020. ECAMP accepts EOIs in a variety of formats (written submissions, audio or video recordings, or in-person presentations.) Written submissions should be 1-2 pages in length and submitted as a single PDF. Recorded or in-person submissions should be between 3-5 minutes in length. EOIs can be submitted via Dropbox.

      EOIs should include:

      • Your contact information (email address, mailing address & phone number);
      • A brief description of the stories you would like to share relevant to the history & cultural heritage of Edmonton & Edmontonians;
      • The number of stories you are interested in producing;
      • A brief description of your writing, researching or storytelling experience.

      To submit an EOI, schedule an in-person submission, or to ask a question, please contact the ECAMP Curator, Christina Hardie.

      Project Contact
      Christina Hardie, ECAMP Curator
      E: info@citymuseumedmonton.ca
      T: 780-429-0166 ext. 223

      Download a PDF version of the Call for Contributors or see the post on the ECAMP website.

      Call for Casino Volunteers

      What: AGLC casino fundraiser benefiting Edmonton Heritage Council
      Who:  You! (if you are 18 years of age or older)
      When: May 12-13 and May 13-14, 2020
      Where: Century Casino (13103 Fort Rd NW, Edmonton)
      Why: To raise essential funds for EHC and give community members a chance to contribute in a fun and exciting way.

      The Edmonton Heritage Council is looking for some casino volunteers we can count on. We need people who can commit to work any of the casino shifts listed below.

      Available casino shifts (times are approximate) for May 12-13 and May 13-14:

      • Day shifts: 9:00 AM – 7:00 PM
      • Partial night shifts: 11:00 PM – 3:00 AM
      • Full night shifts: 6:00 PM – 3:00 AM

      No prior experience is required for count room workers, cashiers, chip runners, and bankers; training will be provided.

      As a not-for-profit society, Edmonton Heritage Council depends on this important fundraiser as a means to cover equipment costs, invest in online resources, and fund heritage celebrations through sponsorships to other organizations.

      On a personal level, this volunteer opportunity gives community members a refreshing change of pace and a chance to spend time with other heritage enthusiasts and practitioners in a lively setting. In recognition of possible barriers to participation in such events, EHC will provide volunteers with free meals and reimbursement for the cost of transportation, childcare, or elder care.

      Please indicate your interest and availability in an email to:

      Attention: Mary Schuurman                 Email: mschuurman@edmontonheritage.ca

      Download the posting in PDF format here.

      Nomination Deadline Extended for Edmonton’s Next Historian Laureate

      The nomination deadline for Edmonton’s next Historian Laureate has just been extended to January 31!

      Have a look at EHC’s latest blog post, featuring insights from Historians Laureate Marlena Wyman, Chris Chang-Yen Phillips, and Shirley Lowe for inspiration if you or someone you know might be interested in working to create awareness of Edmonton’s heritage and to act as an ambassador for the city on historical matters.

      The backgrounds of those who have held the post in the past represent a great diversity of experience, and some of them didn’t see themselves as obvious candidate for the position before rising to the occasion.

      Read the complete blog post. The Historian Laureate program is administered jointly by the City of Edmonton, Edmonton Historical Board, and Edmonton Heritage Council.

      The next Historian Laureate will receive an annual honorarium provided by the Edmonton Historical Board, for the length of the two-year term.

      Sponsorships

      The Edmonton Heritage Council’s sponsorship program is currently under review as we work to better allocate limited resources to support our goals of engaging citizens with the city’s heritage places, stories and ideas, and empowering citizens’ relationships with the community’s heritage.

      We look forward to supporting your exciting heritage projects and events again in the near future! Please visit this page again soon for updates to the EHC sponsorship program.

      For more information, please contact info@edmontonheritage.ca or 780-429-0166.