Interim Grants Coordinator

TITLE: Interim Grants Coordinator
POSITION STATUS: Full-Time Temporary Employment: 12-15 months
REPORTS TO: Programs & Partnerships Manager
SALARY: $50,000-$61,500
POSTING DATE: March 25, 2021
CLOSING DATE: April 19, 2021
TARGET START DATE: June 14, 2021


The Edmonton Heritage Council (EHC) is a not-for-profit organization that connects people to the stories of our city through our leadership, support, and programs. We do this by helping Edmontonians research, preserve, interpret, and advocate for their heritage.


The EHC is currently recruiting for an Interim Grants Coordinator to maintain our vibrant Heritage Community Investment Program (HCIP) during a maternity leave. The Grants Coordinator oversees the day-to-day administration of HCIP. This role serves at the intersection of: EHC’s programs; Edmonton’s diverse communities and neighbourhoods; and our relationships with individual practitioners, volunteers, and organizations.

The Grants Coordinator supports EHC in carrying out our mission and advancing our current strategic priorities, detailed in Connections & Exchanges: A 10 Year Plan to Transform Arts & Heritage in Edmonton:

  • Conditions are in place to remove barriers for all Edmontonians to participate in heritage experiences.
  • Edmonton’s neighborhoods have meaningful and relevant opportunities for heritage participation and engagement.
  • Edmontonians have a sense of belonging and connectedness to the people, places, and stories of their city.
  • Edmonton’s heritage sector, organizations, and individuals are innovative and economically resilient.


Community Relations:

  • Provide information and recommendations to support applications in development.
  • Participate in the grants sector community of practice.
  • Respond to inquiries.

Program Development:

  • Identify areas for improvement as they emerge from frontline program delivery, participant feedback, and ongoing sector scanning.
  • Recommend and lead implementation of improvements.
  • Develop new streams and sub-streams as required to meet strategic objectives.

 Manage Peer Review Process:

  • Recruitment, selection, and training of jurors and jury chairs.
  • Orientation of jury chairs.
  • Preparation, planning, and facilitation of jury meetings

 Administrate Application Process:

  • Respond to inquiries at all stages in the process, coaching applicants to increase their chances of success in the peer review process immediately or in the future.
  • Receive and process applications.
  • Monitor progress of successful grant projects.
  • Prepare and send grant notifications and Letters of Agreement to applicants.


  • Write internal copy for public promotion of grant program.
  • Prepare reports to Board of Directors on jury recommendations.
  • Prepare report to City of Edmonton on Operational Grant recommendations.

Records Management:

  • Documenting full-cycle grant process.
  • Maintaining paper and electronic files.
  • Form development.


  • Demonstrated experience and success working with communities in program support, community development, and/or outreach.
  • Familiarity with and understanding of issues facing minority communities and equity-seeking groups.
  • Experience developing cultural and heritage-based programs that support community-driven heritage work.
  • Knowledge and understanding of the City of Edmonton’s Indigenous Framework.
  • Experience and education in a relevant field preferred.
  • Strong communication skills, both written and oral.
  • Project Management experience with meticulous attention to detail, process, and documentation.
  • Excellent time management skills.
  • Ability to learn and adhere to established processes, as well as develop new processes as required.
  • Familiarity with Microsoft Office Applications (Windows and Mac OS).
  • Working experience with database systems preferred (i.e. CRM systems).

Work Environment  

EHC has moved to a hybrid operational model through the COVID 19 pandemic, with a balanced work-from-home and office schedule. During the initial orientation period, more time in office may be required. There is regular contact with stakeholders and the public through digital platforms, and on occasion at the EHC office and around Edmonton. This position will involve occasional evening and weekend work.

Physical Requirements 

There are minimal physical requirements such as infrequent setting up of table and chairs for meetings, moving boxes of meeting-related items in and out of vehicles, and traveling off-site to other locations. Please email resume and cover letter as a single PDF attachment by 4:00 PM on Monday, April 19 to: Danielle Dolgoy, Programs & Partnerships Manager at

As an equal opportunity and inclusive employer, EHC welcomes applications from all qualified individuals. We thank all applicants in advance, however, only candidates selected for an interview will be contacted. Please expect initial contact within two weeks of the closing date.

Read this posting as a PDF.